May 2022 project update

The information below is the May 2022 project update newsletter and is intended to share information related to the ShopUW+ Project. You may share this information with colleagues. Additional information related to the project can be found on ShopUW+ Essentials Phase 2 Updates.

ShopUW+ Supplier Manager Function Launched

ShopUW+ launched its Supplier Manager module on May 9. The Supplier Manager module moved all supplier management processes from the Shared Financial System (SFS) into ShopUW+. The Supplier Manager module stores all supplier information in ShopUW+, allowing ShopUW+ users to manage supplier data with a more automated process. This will decrease ShopUW+ user time spent managing data changes and increase supplier information visibility by having supplier information all in one place.

A Jaggaer Supplier Portal was also launched for Suppliers to provide and update their own information in a secured environment to help expedite their transaction and payment processing. Suppliers will be able to manage their own data such as supplier contact information, payment addresses, and tax forms. The portal includes guidance for suppliers on how to use the portal.

For ShopUW+ users, a ShopUW+ Essentials Supplier Manager User Resources web page is available to help users understand the Supplier Manager function and direct users to training resources on the ShopUW+ Resources page.

For Suppliers, a ShopUW+ Essentials Supplier Resources web page is available for suppliers to get information on how to become a registered supplier and access the Jaggaer Supplier Portal.

P2P Project Phase 2 Planning Update

These major business functions have been Deployed: Saved Searches/Reports enhancements (February 25) and Supplier Manager (May 9).

These major business functions started the Test/Train/Prepare for Deployment Phase in May: Sourcing and Spend Analytics. This phase will test and validate those functions of the system meet requirements, conduct stakeholder engagement, learning and development, and technical preparation for go-live.

These major business functions are in the Design & Configuration Phase: Contracts+ and ChemManager+ (Research Materials Management). Pilot programs will begin in the fall. The Configuration Phase is for the work team to refine business requirements.

Business Function Phases

A grid showing the different phases for each of the business functions and enhancements.