This is the September 2022 project update newsletter with information related to the ShopUW+ Project. Includes: module updates (Sourcing, Contracts+, Spend Analytics), ChemManager+ limited launch, upcoming ShopUW+ navigation changes, and business function updates.September 15, 2022
This is the August 2022 project update newsletter with information related to the ShopUW+ Project. Includes: workshop recap, module updates, ChemManager+ limited launch schedule, business function updates, and the FY22 ShopUW+ activity report.August 16, 2022
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About Phase 2
The ShopUW+ project is divided into two phases:
- Phase 1 started in fall 2019 and culminated with the launch of ShopUW+ in April 2021. The goal was to create one systemwide platform to improve processing times and workflows, eliminate paper transactions with electronic forms, and make accounts payable process more efficient and transparent.
- Phase 2 is focused on enhancing ShopUW+. This includes adding business office-facing modules like Contracts+, Sourcing, Spend Analytics, and Supplier Manager. Additionally, ChemManager+ will support research, instructional, and support staff. This phase will also address several other business processes. Phase 2 started in late 2021 and will be complete by the end of 2022.
See below for needs, solutions, and benefits outlined at the start of the ShopUW+ project.
- UW System’s multiple automated and paper business processes are not integrated, making purchasing complex and inefficient
- Internal control issues mitigated with manual workarounds would be addressed with better technology and workflow approval
- Audits indicate the need for a contract repository and improved internal controls
- Implement a future state procure-to-pay cloud-based platform
- Integrate the future state P2P solution to Shared Financial System (SFS)/PeopleSoft
- Replace and improve upon current purchasing functionality
- Analyze campus shadow/bolt-on systems for potential replacement or integration
- Create one system–wide supplier file
Improved User Experience
- Guided buying helps users find contracted products and services more efficiently
- Status of requests and payments are visible throughout the lifecycle of the transaction
- Cloud-based electronic workflows make review and approval of requests accessible anytime, anywhere
- Visibility of purchasing and payables documentation facilitates audits and reconciliation
- Approvals are documented and retrievable
- Access to a central contract repository makes it easier to comply with on-contract purchasing
Improved Business Processes
- Streamlined electronic processes reduce confusion and processing time
- Electronic queues make it easier to manage workloads
- Visibility to spend supports better budget management
Phase 2 Resources
Follow Phase 2 Progress
Keep up to date with Phase 2 to see changes are planned for different modules/business processes and when the changes will occur.
Phase 2 Project Team
Learn more about the people involved in the Phase 2 Update Process, including specific process teams.
Assistance Using ShopUW+
We are working to resolve accessibility barriers in ShopUW+. To learn about the accessibility and usability of ShopUW+, go to ShopUW+ – Accessibility and Usability Information KB.
If you need accessibility assistance, want to report an accessibility barrier, or if you are having difficulty using ShopUW+ or any of the training materials, email firstname.lastname@example.org