Follow the Progress

• Wave 1: August – October 2022 — Milwaukee, Stevens Point, Oshkosh, Madison (8 pilot labs only), River Falls, Green Bay, Stout
  • The module was deployed August 22, 2022 at Milwaukee (4 pilot departments), Stevens Point, and Oshkosh.
• Wave 2: November 2022 – January 2023 — Eau Claire, Superior, La Crosse, Platteville, Whitewater, Parkside

• Enhanced purchasing experience with functionality allowing simultaneous search of all available inventory and supplier catalogs, as well as search by chemical structure
• Barcode and scanner technology are used to expedite reconciliation and disposal
• Cost savings by using supplier catalogs with negotiated, preferred pricing
• Automated workflow for requisitioning, approving, receiving, reconciling and disposing of chemicals, with particular emphasis on hazardous materials
• Ability to generate a single set of reports across labs to augment optimization of inventory use, while managing risks associated with hazardous materials, and assist with complying with fire codes, Homeland Security, and other reporting requirements

• Research community
• Teaching & instructional community
• Environment, Health & Safety staff
• ShopUW+ System support staff
• Risk Management
• Purchasing Agents/Buyers

In March 2022, the ChemManager+ Project Team began design and configuration. In June and July, the team engaged end-users in testing. The module was deployed August 22 at UW-Milwaukee (4 pilot departments), UW-Stevens Point, and UW–Oshkosh as part of the Wave 1 project installation.

Click on the timeline image below to enlarge:

Resources are available at ShopUW+ Training Resources.

October 2022

• Standardized business process
• Improved contract compliance
• Streamlines contract creation and authoring
• eSignature

Minimal impact to most ShopUW+ users and maximum impact to contract managers by providing faster contract execution, increased compliance, decreased risk, enhanced contract visibility, and accelerated collaboration across the organization. 

• Procurement organization (system-wide)  
• UW Leadership      

Initial configuration testing was completed in the first week of June. Stakeholder engagement, learning & development, communications, & technical preparation will take place throughout the summer as the team prepare for Deployment.

TBD

October 2022

Standardized, automated process. Improved management of solicitations. Improved visibility from requisition to sourcing event to contract to PO.

Those involved in purchasing through a sourcing event. These include:

• Procurement management/Purchasing directors
• Purchasing Agents (including delegated)
• Support staff/students
• End users requesting sourcing event (those trying to buy)
• Suppliers/vendors/bidders/prospective vendors
• Campus financial managers (senior leadership)
• Data analysts for bids
• System Administrators

The Discovery Team completed its work in November 2021, recommending moving forward with deployment of the Sourcing Module to accommodate all sourcing event types across the UW System.

The Preparation Phase was completed in January 2022 and included several workshops to examine the sourcing module and make design recommendations. The Design and Configuration phase was completed the end of April.

The Test/Train/Prepare for Deployment phase started May 4, 2022 and is scheduled for completion around the end of September. Wave 1 Configuration testing was completed on May 20, 2022 and Wave 2 Validation Testing will complete in mid-July.

The change management strategy will be focused on engaging and educating stakeholders of the new business processes, requirements, workflows, and templates while identifying and understanding continuous opportunities for improvement.

TBD

September 2022

• Help provide a single “source of truth” and visibility to UW-System wide spending
• The tool will reconcile spend data across multiple systems and data environments
• Deliver reporting that can be used for actionable sourcing and supplier-related decisions

Minimal impact to most ShopUW+ users as this tool/reporting will provide powerful information of future spend decisions. 

Those most impacted will be procurement organization (system-wide).

The Spend Analytics module was deployed in the beginning of September 2022.

Training resources are being developed.

May 9, 2022

Standardized, automated process. Decreases user time spent managing data changes and increases supplier information visibility by putting it all in one place. Easily and securely stores supplier details and engages suppliers to maintain their own data. Interfaces with Shared Financial System (SFS).

Users who need to request a new supplier or request changes to existing supplier data.

The module launched May 9, 2022.

A new Jaggaer Supplier Portal also launches for Suppliers to provide and update their own information in a secured environment to help expedite their transaction and payment processing. Suppliers will be able to manage their own data such as supplier contact information, payment addresses, and tax forms. The portal includes guidance for suppliers on how to use the portal.

See resources on the ShopUW+ Resources page.

For ShopUW+ users, a ShopUW+ Essentials Supplier Manager User Resources web page is available to help users understand the Supplier Manager function and direct users to training resources on the ShopUW+ Resources page.

For Suppliers, a Supplier Resources web page is available for suppliers to get information on how to become a registered supplier and access the Jaggaer Supplier Portal.