System updated as of November 6
The ShopUW+ software system has been updated as of Sunday, November 6. You can find more information regarding the system changes on the System Updates page.
ShopUW+ Announcements
System updates coming November 7
System updates for ShopUW+ will go live November 7, with a ShopUW+ outage scheduled 8 p.m. November 4 - 11 a.m. November 6.
October 2022 Project Update
This is the October 2022 project update newsletter with information related to the ShopUW+ Project. Includes: a celebration of the Sourcing and Contracts+ modules launching and an update on ChemManager+.
ShopUW+ Sourcing and Contracts+ Modules launched
The ShopUW+ Sourcing and Contracts+ modules are deployed as of October 17. Find user training resources on the ShopUW+ Training Resources page. Helpful info for Suppliers is on the Supplier Resources page.
Notice from Airgas of extraordinary cost increase charge for helium
This is an update notice about events impacting the helium industry and causing supply constraints.
- More News
What to know before you begin
This is an accordion element with a series of buttons that open and close related content panels.
What’s my role?
Confirm your ShopUW+ and ChemManager+ roles before you begin working:
- Log in to ShopUW+
- Click the Profile icon
- Click on View My Profile
- From the left column, click on User Roles and Access
- Click on and Assigned Roles to see your role
If you have questions about why you have been assigned your role, please email your Campus Contact. Your training will show how your role interacts with the other roles described below.
Role: Shopper
- Fill carts for catalog vendors and assign to a Requester
- Initiate a requisition for a traditional PO and assign to a Requester
- Shopper security role automatically assigned to every UW Employee
- Do not need to enter a funding string, but they can attach documents and comments
- Cannot initiate Direct Payments (DPs), Payments to Individuals (PIRs), Refund of Receipts (RORs)
Role: Requester
- Perform all of the functions of the Shopper
- Review and submit requisitions and transactions
- Create and submit Direct Payments (DPs), Payments to Individuals (PIRs), Refund of Receipts (RoRs) Verify and finalize accounting and shipping information
- Attach necessary documentation
- Add comments if needed
Role: Approver
- Cannot approve their own requisitions or payment requests
- Review requisitions, transactions, and payment requests, returning, rejecting, forwarding, adding comments, and approving as appropriate
- If there is not an approver different from the requester in the workflow, the request will get stuck and must be cleared by an administrator
Do I have to take training before using ShopUW+?
Training is not required. However, completing all of your recommended training courses in order is going to help you understand the platform and help you work confidently in the quickest way possible.
You will learn how to complete common workflows and get answers to your questions as you work through the modules. You will continue to have access to the modules for future reference.
I’m ready! Where do I start?
Great! After you review the resources and complete your training, you will be ready for ShopUW+. Get started now.
Assistance using ShopUW+
We are working to resolve accessibility barriers in ShopUW+. To learn about the accessibility and usability of ShopUW+, go to ShopUW+ – Accessibility and Usability Information KB.
If you need accessibility assistance, want to report an accessibility barrier, or if you are having difficulty using ShopUW+ or any of the training materials, email uwsaproblemsolvers@uwsa.edu