July 2022 project update

The information below is the July 2022 project update newsletter and is intended to share information related to the ShopUW+ Project. (There was no June 2022 update.) You may share this information with colleagues. Additional information related to the project can be found on ShopUW+ Essentials Phase 2 Updates.

Supplier Manager User Resources Reminder

A ShopUW+ Essentials Supplier Manager User Resources web page is available to help users understand the Supplier Manager function and direct users to training resources on the ShopUW+ Training Resources page.

Business function updates

Supplier Manager

	Pre-Go Live Preparation 10/1/21 – 5/8/22	Post Go-live Stabilization 5/9/22 – 6/10/22	FYE Troubleshooting 6/13/22 – present
People	Added 4 full-time staff members and 3 student interns	Supplier Team worked overtime to stabilize module members working	Added 1 PT Huron Consultant to help trouble shoot technical issues Reassigned 1 internal resource to help monitor and expedite interface issues
Training	Created Tip Sheets and FAQs Provided training sessions for campus Purchasing/AP staff Invited AP and Purchasing staff to Requester training sessions	Hosted weekly drop-in sessions for AP and Purchasing staff Continuously updated FAQs and Tip Sheets	Hosting weekly drop-in sessions for AP and Purchasing staff Continuously updated FAQs and Tip Sheets
Fixes & Enhancements	Streamlined withholding codes to all active Suppliers	Created 2 new forms to expedite proxy entering of suppliers Deployed integration consultants to improve supplier sync Deployed developers to resolve ACH banking issue Enacted many technical fixes and updates documented in task JIRA	Campuses submitting ‘Expedite list’ for high priority new Suppliers and changes

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Sourcing Module

The Sourcing module testing team continues its work, recently examining RFP testing and templates. A Sourcing Change Management Network Team is validating stakeholder profiles and the changes they can expect to see and reviewing change management strategies in preparation for the October launch.

Contracts+ Module

Testing by the Contracts+ module team continues as they finalize configuration and workflow. The Change Management team is developing a communication plan for stakeholders and assessing a variety of training tools in preparation for the October launch.

ShopUW+ Essentials website updates

Several changes were recently made to ShopUW+ Essentials to make it easier to find ShopUW+ Training Resources. On the ShopUW+ Essentials home page, we’ve added a link to the top right next to ShopUW+ Login. You can also find the link under the Training tab on the red navigation header or in the Quick Links box. You will find tip sheets on the ShopUW+ Training Resources page based on your ShopUW+ user role.

ShopUW+ Essentials system update July 18

The next ShopUW+ software system update is scheduled for July 18. ShopUW+ will be down from 8:00 pm, Friday, July 15, to 11:00 am, Sunday, July 17, for system updates. More details will be available on ShopUW+ Essentials System Updates page.

P2P Project Phase 2 Planning Update

The major business functions have been Deployed: Saved Searches/Reports enhancements (February 25) and Supplier Manager (May 9).

These major business functions started the Test/Train/Prepare for Deployment Phase in May: Contracts+, Sourcing, and Spend Analytics. This phase will test and validate those functions of the system meet requirements, conduct stakeholder engagement, learning and development, and technical preparation for go-live.

This business function is in the Design & Configuration Phase: ChemManager+ (Research Materials Management). Pilot programs will begin in the fall. The Configuration Phase is for the work team to refine business requirements.

Business Function Phases

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